Apply New Rents

The Apply New Rents screen lets you easily apply to the Tenant file the new rent to be charged for the next 12 months and apply the updated LMR. Depending on the LMR action selected in Building Defaults or tenants' Other Information, a credit may be automatically made in the Tenant Account History and a letter regarding the LMR increase and LMR interest may be generated.

The timing to do Apply New Rents is crucial. It must be done before the rents are charged for the increase month but after the rents were charged for the prior month.

Table of contents

• Step 1 - Open the Rent Increases screen
• Step 2 - Select a building
• Step 3 - Select Month
• Step 4 - Number of Copies - of printed letter to tenant
• Step 5 - View the generated list
• Step 6 - Modify tenant list (Optional)
• Step 7 - Override Building Defaults (Optional)
• Step 8 - Click Apply
• Step 9 - Close

Step 1 - Open the Rent Increases screen

• From the Main Menu screen select Tenant Menu, then select Batch Functions, then select Apply New Rents.

Step 2 - Select a building

• From the drop-down list of buildings, select the building for which you would like to do the update.

Step 3 - Select Month

• From the drop-down Month box select the increase month. The default is the upcoming month.

Step 4 - Number of Copies - of printed letter to tenant

This number represents the number of copies of the LMR action letter to be printed, for those tenants whose chosen action in Increase Information is to Save and Print (see also Building Defaults).

• Type in the desired number. The default is one.

Step 5 - View the generated list

A list of all tenants whose Rent Increase Month is your selected month is presented. The columns displayed are Apartment, Last Name, and the new values of the charges Rent, Parking, Other, and Total, as determined either by Building Defaults or by an individual tenant's Increase Information.

Step 6 - Modify tenant list (Optional)

• Checking/unchecking the box to the left of a tenant will select/unselect that tenant, respectively.
• You may select or unselect all tenants at once by clicking on the Select All or Select None link at the bottom of the screen.

Step 7 - Override Building Defaults (Optional)

• Double-click a tenant to open tenant's Increase Information screen. You may change any of the settings there.

Step 8 - Click Apply

• When satisfied with all entries click Apply. You may now select another building.

For each tenant selected, a copy of the LMR action letter is saved to the Correspondence list in the tenant's Other Information.

Step 9 - Close

• Click Close to close this screen.

Return to Tenant Management

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