Custom Monthly Charges

There are three built-in types of monthly charges you can set up on any tenant: Rent Charge, Parking Charge, and Other (or CAM for commercial tenants). If you require any other custom charges you can create them via the "Charges" screen under the Building Menu.

In this screen you may create other types of named monthly charges for your entire portfolio of for specific buildings. You will also have the option to decide if it will show up on the Main Tenant Information screen.

Step 1 — Enter Monthly Charges screen

From Building Management in the menu bar select charges to enter the Monthly Charges screen.

Step 2 — Add new Monthly Charge and Name it

From the drop-down box select Add New and in the cleared box, enter the name of the new custom monthly charge.

Step 3 — Select the charge's defaults

Check the appropriate boxes below if you want to:

Include this charge in the tenant’s LMR increase (provided you selected "Charge tenant to update LMR" under Building Defaults
Default to increase this charge by the building default. (Otherwise this charge will not be automatically increased.)
Include this charge in increase notices.
Make a separate transaction on the tenant ledger. This will create a separate entry charge in the tenant account history. Otherwise the charge will be added to and included in the rent charge.Note: When you check the "Make a separate transaction" checkbox, two drop-down boxes appear. Select the account that this transaction will be debited from, and the account it will be credited to. Accounts are given by a name; these names, and the number in the Chart of Accounts to which each corresponds, are set in Company Defaults.

Step 4 - Set advanced options

Click "Advanced Options" to bring to this screen:

Provincial/State Tax - ManageUDA will automatically calculate the correct taxes for the tenants based on the location of the building. (E.g. in Ontario it will calculate 13%, in BC, 12% and Quebec, 5% GST plus 8.5% QST on top). Note: This works for properties in the United States as well.
Automatically set to fixed % of rent - If this charge is a percentage of total rent (including parking and Other), you can input the percent here.
Include other custom charges) - This is your option to have the Provincial/State Tax and Percent Rent apply to other custom charges.
Exclude from Provincial/State Tax - If you have a fixed monthly charge that does collect taxes, check this option.
Take priority over rent balance - For N4 calculation and other applications (related to commercial properties), ManageUDA defaults partial tenant payments to pay of the rent balance before any other charges. If you want ManageUDA to apply the payments to your custom charge first, select this option.
Active in all buildings - If you want the custom charge to be shown in all buildings, select this option. If you want the charge to appear in only one or more buildings, do not select this option and instead use the building selector below.