Deposits

The Make Deposits screen allows you to do a few things:
You can...

1. Deposit rents into the bank account
2. Credit the income account with rental income not yet credited.
3. Make miscellaneous deposits such as laundry etc. in the deposits journal.

Table of contents

• Editable Fields
• Make a Simple Deposit
• Input a Manual Deposit
• Add to a previous Deposit
• Save deposit information

Editable Fields

There are a number of fields that you can set:

Entry No.	Optional	Enter the deposit reference number here. You can make multiple deposits with the same deposit reference number. You can locate a previously created deposit reference number by clicking Open in the Accounting Toolbar, then double-clicking on the desired deposit. If this field is left blank, Rent Magic will automatically assign a number.
Company Name		The present default company name is displayed. To change, select a new company from the Accounting Company drop-down box on the action bar.
Date		The date to be shown for the deposit. Edit from the drop-down box.
Memo	Optional	A descriptive memo may be entered.
Deposit into		This is the bank account for the payments to be deposited into. It is defaulted to the present company bank account. Use the drop-down box to edit and change bank accounts if desired.
Building		Select a building from the drop-down box. If the present default company is assigned to a single building, then that building is the default. If All Company Buildings is selected, transactions will be shown for all buildings assigned to the company.
Transaction Type		Use this list to filter the items in the box below. For example, if you do separate deposits for cheque and cash, you can filter the list at the bottom to only show cheques or cash items.
Bank Account		The Bank Account for the deposit is defaulted to the present company Bank Account. Use the drop-down box to edit and change the Bank Account if desired.

Make a Simple Deposit

• From the Accounting Menu select Deposits.

You will see on the lower half of this screen all the rent payments that have gone through the Monthly Payments Screen or through individual transactions.
NOTE: You will only see payments associated with the Accounting Company (see Choose Company for more info) currently showing in the def Action Bar. To see payments to other companies, you must close this screen, choose another company and reopen the deposit screen.



Notice that the amounts showing are all the unassigned monies collected and not yet assigned to a deposit. This is by the fact that they are all unchecked.

Deposit Items - This list is described in Deposit Items.


To assign already on screen payments to a deposit:

• Check off all the cheques/payments you want to include in this deposit
• Check the date you want this deposit to go under (you can input it historically)
• Type in an Entry # or reference (If it is grayed out, simply uncheck the "Next Entry No." box
• You can input a memo (Optional)
• Click any of the save options or print (which will force a save before printing)

RM will apply those payments to your deposit and leave all unassociated payments on the screen for the next time.

Input a Manual Deposit

The following pertains to depositing a payment that has not been processed through the tenant management. A good example would be laundry income. In this case you need to be aware of a few important features on this screen:

• The top area is where you'll input the amount of the cheque/payment, the affected account, apply it to any jobs (optional) and description (optional).
• It will Cr/Db the GL based on the account on the bottom
• Note the Deposit total
• Note that nothing else is checked-off. As you check-off individual payments or add more manual deposits, the Deposit Total will update the total.

Add to a previous Deposit

If you want to add transactions to an existing deposit:

• Click Open at the top of the Deposit Screen
• Find your Deposit and Click Open
• The deposit will be shown with all the parts of it indicated via a checkmark
• If you want to add (or remove) a payment, simply check-off (uncheck) the payment's box.

Save deposit information

• Click Save and New to save the deposit and re-enter the Deposits screen.
• Click Save and Close to save the deposit and return to the Accounting Menu.
• Click Cancel to discard your changes.

You also have several options, as listed on the top bar: New, Save, Open, Print, Delete. See the Accounting Toolbar for more information.

Return to Accounting

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