Late Payment or N4 Notices

The Late Payment and N4 Notices lets you easily send late payment notices and/or N4s to tenants in arrears.

Table of contents

• Step 1 - Open the Late Payment Notices Screen
• Step 2 - Select Building
• Step 3 - Balance filter
• Step 4 - Item to Send
• Step 5 - Letter to Send & Change
• Step 6 - Number of Copies
• Step 7 - Log entry
• Step 8 - Select tenants
• Step 9 - Print or Preview
• Step 10 - Close

Step 1 - Open the Late Payment Notices Screen

• From the Tenant Management Menu select Batch Functions, then select N4 Notices.

Step 2 - Select Building

• From the building combo box in the top left, select for which buliding you would like to send notices. To show all tenants in arrears from all buildings, select [All Buildings].

Step 3 - Balance filter

• Only tenants with balances more than you type in will be shown.

Step 4 - Item to Send

• From the drop-down box select to send an N4, a letter, or both.

Step 5 - Letter to Send & Change

• The present default letter to send is highlighted. To change the default letter click Change and from the Templates menu highlight an entry and click Select. For more information see Templates.

Step 6 - Number of Copies

• You may enter the number of copies to be printed. The default is one.

A copy will always be stored on the system.

Step 7 - Log entry

• If you would like to save the generated notice, ensure that Log Form is checked.
• Put log entry in specifies where the N4 will be saved, either in Pending Forms or the Tenant File. Usually, N4s are stored in Pending Forms temporarily, until the N4s to be acted on are transferred to the Tenant File, and those not acted on are deleted.

Step 8 - Select tenants

• Check those tenants to be issued N4s/Letters by ensuring the box beside the Apartment number is clicked.

Select All will insert a checkmark in all boxes. Select None will erase all checkmarks.

Step 9 - Print or Preview

• To print click Print
• To Preview click Preview

Note: Preview will be very slow for multiple N4 previews

Step 10 - Close

• When finished click Close

Return to Tenant Management

---