Monthly Payments

The monthly payments screen allows you to quickly and easily input many payments at once. If you have Separate Ledgers? set up for your tenants, this screen will take care of allocation of the payments to the proper ledgers.

Table of contents

• Step 1 - Monthly Payments screen
• Step 2 - Select building
• Step 3 (optional) - Set Default Date
• Step 4 - (optional) Select Deposit Number
• Step 5 - Select which tenants have paid
• Step 6 - Press Apply Payments

Step 1 - Monthly Payments screen

From the Tenant Management menu, select Batch Mode Functions, and select Monthly Payments

Step 2 - Select building

In the top left, select the individual building, or All Buildings, for which you would like to record your received payments.

Step 3 (optional) - Set Default Date

In the bottom left, use the drop-down calendar box to change the Date of Payment date default for all the payments, then press Yes to the question box that appears. The default for the Date of Payment column is set to the current day.

Step 4 - (optional) Select Deposit Number

You have the option to create the deposit now or later, or attach it to an existing deposit.
1. If you would like to create the deposit now, type in a new reference number in the drop down box or select 'Next Deposit Slip" for the program to assign the next available number.
2. To use an existing deposit, select it from the drop down box.
3. You can also create the deposit later in the Deposits screen by leaving this are blank.

Step 5 - Select which tenants have paid

ABOUT THIS STEP:

• Only tenants who currently have a balance are listed on this screen. (To do individual transactions, see the Transactions screen.)
• If a tenant has given a payment, ensure they are checked. If they have not paid, remove the check.
• You can check or uncheck all of the units at once by clicking the the Select All or Select None links at the bottom left of this screen.
• Next to each Unit there is a plus (+) symbol. If the tenant has a non-zero balance with more than one charge code, the selection automatically expands when you check-off the payment. This allows you to see how Rent Magic is distributing the payment.
• You can override the amount going to any of the subledgers by clicking any of the amounts. Editing a subledger amount will change the total paid amount.
• You may edit the fields Date of Payment, Rent Paid, and Rent Paid Type. The defaults for these fields are as follows:

Field	Default
Date	The Default Date, described in Step 3. If not manually set, this is the current day.
Rent Paid	Total accumulated tenant balance
Paid Type	Cheque (This default can be changed through the Accounting Settings menu under the Edit menu)
Chq#	Blank

• New Balance field displays the balance remaining after the current rent payment.
• You can click on the Total Owing Amount to bring up that tenant's ledger.

Step 6 - Press Apply Payments

• Press Apply Payments, and Yes to the confirmation dialog. If you would like to print a deposit slip at this time, press Yes to the second dialog box.

Return to Tenant Management

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