Other Tenant Information

The Tenant Information - Other Information subscreen contains a lot of information about the tenant's history, organized by subject.

The most frequently accessed is the Tenant Account History. You may print either the complete history, or only a date-limited subset, by clicking on the Print Tenant Account History link near the top of this subscreen. This opens the Tenant Account History Report - see Residential Reports for more information. Alternatively you may view the complete history on the current subscreen with the Tenant Account History tab (see below).

For each of the following topics, select its tab to get the list of tenant information about that topic. To open a list item, double-click it; to delete it right click on it and select Delete.

Name_of_Topic	Brief description
Tenant Account History	Displays the tenant's account transaction history since move-in. For more information, see Tenant Account History.
Changes	Certain automatically generated changes, such as old and new LMR values, are stored here.
Attachments	You can store documents and attach any type of file to the tenant here. To add attachments, click on the Add button. Each attachment can contain any number of files. See Attachment Editor for more information.
Pictures	Similar to Attachments. Generally used for image files.
Notes	To add a note about the tenant for your own information, click on the Add button. In the Notes Window that appears, type in your note. See Word Processor for more information.
Incidents	Similar to Notes. Generally used for incidents, such as noise complaints.
Corres. (Correspondence)	Rent Magic stores all generated letters here.
Forms	Rent Magic generates a record of every legal form (N1, N4, etc.) that is sent to the tenant, and stores the date and a copy of the actual form here.
Work Orders	See Work Orders for more information.
Payments	See Payments for more information. You may sort the list by the various fields (date, Payee, etc.) by clicking on the field box.
Security Deposits	This lists all security deposits the tenant may have. See Security Deposits for more information.

The other items on this subscreen are described below:

Rent Increase Month

This is the month in which the tenant's rent can be increased. It is used on the Increase Notices screen and the Apply New Rents screen.

LMR Credit

This stores the tenant's Last Month Rent Credit.

Start Date

This is the when the tenant moved in. Work orders that were assigned to the unit will be displayed with the tenant starting this day.

Increase Information

Click on this button to set how the tenant's monthly rent, parking, and other charges, plus LMR Action, will be handled for the next year. These defaults are applied to the rent increase notices and the tenant file. For more information, see Increase Information.

Jump to Building/Unit

By selecting a different building and unit from the drop-down boxes, you can edit a different tenant.

Jump to...

• Main Tenant Information
• Other Information (you are here)
• Parking Information

Back to Tenant Editor
Return to Tenant Management

---