Payments

Table of contents

• To open Payments screen
• Payment fields
• To save/cancel and exit

To open Payments screen

• From the Accounting Menu select Payments.

You now have several options, as listed on the top bar: New, Save, Open, Print, Delete. See the Accounting Toolbar for more information.

Payment fields

The_field_name	Required?	Description
Check #	See Advance to next check	Check number of this Payment.
Advance to next check		When this box is checked, the cheque number will advance by one after each entry. If you want the check number to remain blank, or be manually entered, then ensure the box is unchecked.
Building		The building assigned to the Payment. You can select it from the drop-down box or select None. If the current Accounting Company has a building defaulted to it, that building appears in the Building box. See Company Defaults for more information.
Unit		The individual unit assigned to the Payment, if applicable. You can select it from the drop-down box, if the building has already been selected.
Cash Account	required	By default this is the default Income Account of the current company. See Chart of Accounts for more details. Select an account from the drop down-list.
Vendor ID	required	The vendor from whom the purchase is made. Select it from the drop-down box. To create a new vendor see Vendors.
Date	required	The date of the Payment. Select it from the drop-down box.

• If this Payment refers to a previously entered Purchase (Invoice) for this Vendor select Apply to Invoices.
  • This will display all those Purchase Invoices for this Vendor with outstanding balances. You may now enter the amount of the Payment towards each displayed Invoice, together with a description. To enter information simply click on, then type into, the relevant entry. Purchase Invoice information can be edited only in the Purchase Invoices screen.
• If instead this Payment is stand-alone without reference to any Purchase Invoice, select instead Apply to Expenses, and then enter the Ledger Details.

To save/cancel and exit

There are three buttons on the bottom on the Payments screen for exiting:

Save and New	Saves any changes to this Payment, and resets the Payments screen, for entry of further Payments.
Save and Close	Saves any changes to this Payment, and closes the Payments screen.
Close	Cancels any changes to this Payment, and closes the Payments screen.

Return to Accounting

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