Roommates

About Roommates

When multiple occupants assigned to a unit are charged rent separately, and are individually responsible for payment of their portion of the total unit rent, yet are all on a single lease, we call these occupants roommates.

Occupants must be on a single lease to be considered roommates. If there a multiple leases, you should assign a separate unit for each area with its own lease. See Property Management Setup for more information.

Once roommates have been set up within Rent Magic, the functions Monthly Charges and Monthly Payments will apply the charges and payments to each roommate individually. Yearly rent increases will be applied to each roommate separately so that the increase and new rent are in the same proportion to the total unit amounts as was previously.

Set up Roommates

Step 1 - Open Tenant Information for the Unit

1. From the Tenant Menu, select Edit Tenants.
2. Select the building and unit the room-mates occupy.
3. Click the Next button.

Step 2 - Check the Roommates checkbox

• Click inside the box beside Roommates, on the right of the Main Tenant Information screen, just below the Occupant List.

A checkmark should appear in the box.

Step 3 - Open Occupant Details screen

• If a roommate's name has already been entered into Rent Magic, simply double click on the name.
• To create a new roommate, right click inside the Occupant List, then select Add New Person.

Step 4 - Enter roommate information

• In addition to any personal details about the tenant, enter at the bottom of the Occupant Details screen the amount of rent this roommate is responsible for.
• Only one person can be selected as the Primary Tenant. You may select as primary tenant any roommate who has signed the lease. Each other roommate should then be listed as a Secondary Tenant.
• Repeat Steps 3 and 4 for each roommate

Step 5 - Save or Cancel

• Press Save to save your changes.
• If the roommate rents you entered do not add up to the total rent for the unit, an error message will inform you of this. Correct the information and press Save again.
• Press Cancel to cancel your changes.

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