Security Deposits

Security deposits are miscellaneous deposits you collect from tenants. Examples would be a locker deposit or a garage door opener deposit. Instead of lumping it under one security account, using the instructions below, you can set defaults in ManageUDA to automatically create transactions with the accounting double-entries preset.

Table of contents

• Create a Security Deposit
• Transactions created
• View Security Deposit Information

Create a Security Deposit

• Select Security Deposits from the Building Management menu.
• Type in the name of the security deposit and select the holding account. The actual account number of the account selected is set in the Company Defaults.
• This creates three new transaction types, under the Deposits submenu of the Add Transaction screen.

Transactions created

For example, if you created a new deposit called Garage, the three transactions would be To Garage, From Garage, and Garage Paid.

1. To Garage transfers money from the tenant balance into the garage account (the tenant balance increases).
2. From Garage transfers money from the garage deposit into the tenant balance (the tenant balance decreases).
3. Garage Paid deposits money directly into the garage deposit (you received money from the tenant for the deposit) without affecting the tenant balance. Note: There is no need to perform a To Garage if Garage Paid is used.

View Security Deposit Information

You may view a tenant's security deposits on the Security Deposits tab in Other Tenant Information, or in the Security Deposits report.

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